Notice of Privacy Policies to Protect Your Personal Health Information
THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION.
PLEASE REVIEW IT CAREFULLY.
INTEGRATIVE PSYCHOLOGY SERVICES IS COMMITTED TO PROTECTING YOUR PRIVACY AND CONFIDENTIALITY.
I. Uses and Disclosures for Treatment, Payment, and Health Care Operations
The practice may use or disclose your protected health information (PHI), for treatment, payment and health care operations purposes with your consent. To help clarify these terms, here are some definitions:
- “PHI” refers to information in your mental health record that could identify you, ranging from your name or social security number to material contained in past or present treatment records that you may share with us.
- “Treatment, Payment and Health Care Operations”:
–Treatment is when the practice provides, coordinates or manages your health care and other services related to your health care. An example of treatment would be when Integrative Psychology Services consults with another health care provider, such as your family physician or another psychologist.
–Payment is when the practice obtains reimbursement for your healthcare. Examples of payment are when Integrative Psychology Services discloses your PHI to your health insurer to obtain reimbursement for your health care or to determine eligibility or coverage.
–Health Care Operations are activities that relate to the performance and operation at the practice. Examples of health care operations are quality assessment and improvement activities, business-related matters such as audits and administrative services, and case management and care coordination.
- “Use” applies only to activities within our office, such as sharing, employing, applying, utilizing, examining, and analyzing information that identifies you.
- “Disclosure” applies to activities outside of the practice, such as releasing, transferring, or providing access to information about you to other parties.
- “Consent” refers to permission that you give, such as agreeing to allow the practice to notify your insurance company that you are in treatment so that you can receive reimbursement for services rendered.
II. Uses and Disclosures Requiring Authorization
The practice may use or disclose PHI for purposes outside of treatment, payment, and health care operations only by obtaining appropriate authorization for you. An “authorization” is written permission from you that allow only specific disclosures. In instances when Integrative Psychology Services is asked to provide information about for purposes outside of treatment, payment, and health care operations, he must obtain authorization from you before releasing this information. You may revoke all such authorizations at any time, provided each revocation is in writing. You may not revoke an authorization to the extent that (1) Integrative Psychology Services has already acted on that authorization; or (2) if the authorization was obtained as s condition of obtaining insurance coverage, and the law provided the right to contest the claim under the policy.
III. Uses and Disclosures with Neither Consent Nor Authorization
Integrative Psychology Services may use or disclose PHI without your consent or authorization in the following circumstances:
- Child Abuse: If Integrative Psychology Services has reasonable cause to believe the at child has been subject to abuse, he must report this immediately to the New Jersey Division of Youth and Family Services.
- Adult/Elder Abuse: If Integrative Psychology Services reasonably believes that a vulnerable adult or elderly person is the subject of abuse, neglect, or exploitation; he may report the information to the county adult protective services.
- Health Oversight: If the New Jersey State Board of Psychological Examiners issues a subpoena, Integrative Psychology Services may be compelled to testify before the Board and produce relevant records and papers.
- Judicial or Administrative Proceedings: If you are involved in a court proceeding and a request is made for information about the professional services that Integrative Psychology Services has provided you and/or the records thereof, such information is privileged under state law, and your therapist must not release t his information without written authorization from you or your legally appointed representative, or court order. This privilege does not apply when you are being evaluated for a third party or where the evaluation is court ordered. Integrative Psychology Services must inform you in advance if this is the case.
- Serious Threat to Health or Safety: If you communicate to Integrative Psychology Services an imminent threat to do serious physical violence against a readily identifiable victim or yourself or the public and your therapist believes you intend to carry out that threat, he/she must take steps to warn and protect. The steps Integrative Psychology Services takes to warn and protect may include arranging for you to be admitted to a psychiatric unit or hospital or other health care facility, advising the police of your threat and identity of the intended victim, warning the intended victim or his or her parents if the intended victim is under 18, and warning your parents if you are under 18.
- Worker’s Compensation: If you file a worker’s compensation claim, Integrative Psychology Services may be required to release relevant information from your mental health records to a participant in the worker’s compensation case, a reinsurer, the health care provider, medical and non-medical experts in connection with the case, the Division of the Worker’s Compensation, or the Compensation Rating and Inspection Bureau.
IV. Patient’s Rights and Psychologist’s Duties
- Right to Request Restrictions-You have the right to request restrictions on certain uses and disclosures of protected health information about you. However, Integrative Psychology Services is not required to agree to a restriction you request.
- Right to Receive Confidential Communications by Alternative Means and at Alternative Location – You have the right to request and receive confidential communications of PHI by alternative means and at alternative locations (e.g., You may not want a family member to know that you are seeing a therapist. Upon your request, the practice will send your bills to another address).
- Right to Inspect and Copy – You have the right to inspect and copy (or both) of PHI in our mental health and billing records used to make decisions about you for as long as the PHI is maintained in the record. Integrative Psychology Services may deny your access to PHI under certain circumstances, but in some cases, you may have this decision reviewed. At your request, your therapist will discuss with you details of the request and denial process.
- Right to Amend – You have the right to request an amendment of PHI for as long as the PHI is maintained in the record. Please be aware that Integrative Psychology Services can deny your request; however, he will discuss with you the details of the amendment process at your request.
- Right to an Accounting – You generally have the right to receive an accounting of disclosures of PHI for which you have neither provided consent nor authorization (as described in Section III of this Notice). At your request, Integrative Psychology Services will discuss with you details of the accounting process.
- Right to a Paper Copy – You have the right to obtain a paper copy of this notice upon request.
- Integrative Psychology Services is required by law to maintain the privacy of PHI and to provide you with a notice of his legal duties and privacy practices with respect to PHI.
- The practice reserves the right to change the privacy policies and practices described in this notice. Unless the practice notifies you of such changes, however, Integrative Psychology Services is required to abide by the terms currently in effect.
- If the practice revises this policy, Integrative Psychology Services will provide you with a revised notice, either in person or by mail.
V. Questions and Complaints
If you have any questions about this notice, disagree with a decision Integrative Psychology Services makes about access to your records, or have other concerns about privacy rights, please discuss these issues with him. If you believe that your privacy rights have been violated and wish to file a complaint, you may send or drop off your written complaint to the practice. You may also send a written complaint to the Secretary of the U.S. Department of Health and Human Services. Integrative Psychology Services can provide you with appropriate address upon request. You have specific rights under the Privacy Rule. The practice will not retaliate against you for exercising your right to file a complaint.
This notice will go into effect on June 1, 2006. The practice reserves the right to change the terms of this notice and to make the new notice provisions effective for all PHI that we maintain. Integrative Psychology Services will provide you with a revised notice either in person or by mail if there are any changes or updates to this policy.
Most health insurance plans provide some form of coverage for psychological services. Determination of coverage is best obtained with a phone call to your insurance company whether you are using in network or out of network benefits.
In-Network Coverage. Insurance companies often cover most (but not all) psychological services. Every plan is different. With in-network benefits, the insurance company oversees treatment, authorizing the number of sessions allowed for a particular condition. Depending on your plan, your total number of sessions may be limited within a calendar year.
Out-of-Network Coverage. Out-of-network benefits cover psychological services with a clinician of your choice. Most plans require the patient to pay a deductible first before they will reimburse you a percentage (each company is different) of the allowable fee after that (often 60 or 80%). The percentage reimbursed is not based on the exact professional fee you pay, but what each insurance company considers a reasonable and allowable fee). Some of these plans limit the number of sessions or the dollar amount that are reimbursable each year. The psychological services are not managed and authorization is not required.
Integrative Psychology Services is an In-Network provider for Medicare and Horizon Blue Cross/ Blue Shield HMO and PPO. We are an Out-of-Network provider for all other insurance plans. Fee information and payment arrangements are discussed at the initial evaluation. Ultimately, the patient is responsible for all payment regardless of insurance reimbursement.